Hybrid Remote Administrative Associate

Williams lea is hiring for a Hybrid Remote Administrative Associate for our Wheeling, WV office to work Monday to Friday 11:00 am to 8:00 pm! Pay: $16.50/hour + 10% shift differential Benefits: Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug) 401k Retirement Savings Plan Including Employer Match Paid Time Off (PTO) Life Insurance Paid Parental Leave Short-term & Long-term Disability Healthcare & Dependent Care Flexible Spending Accounts Domestic Partner Coverage Commuter Benefits Legal Assistance Employee Assistance Program (EAP) Company Provided Parking Additional Employee Perks and Discounts Position summary - The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters.They will oversee all aspects of the billing process by ensuring all associates responsible for billing have the correct information to do their jobs and by examining the front and back ends of the billing process. Job qualifications- Associate Degree or advanced degree preferred with concentration in Business, Accounting, or Finance. Commensurate experience may be considered in lieu of education, based upon candidates overall employment history Must be a US Citizen or hold a Permanent Resident Card Minimum two years of billing experience in a law-firm or professional organization required Experience working with client Document Management Systems (DMS) Ability to create spreadsheets, manipulate data and generate reports Detail oriented with excellent organizational and time-management skills Ability to multitask and meet stringent deadlines in a fast-paced environment Ability to work effectively in a team environment as well as taking ownership for individual assignments Excellent verbal and written communication skills with ability to effectively present results to senior management Ability to perform well in cross-functional environment and to interface effectively and successfully with senior management, vendors, and client staff Ability to professionally handle matters of a sensitive nature with confidentiality Advanced knowledge of Microsoft Office products, with a strong background in Excel Experience with Aderant or Elite/Elite 3E and/or business intelligence products strongly preferred 10-key calculator proficiency strongly preferred Job duties (*denotes an essential function) *Generate and distribute prebills/proformas, assist with month end processing, draft correspondence, perform time and expense transfers and edits, generate reports, manage timeliness of billing, allocate unapplied funds, perform write-offs, cancellations, and post and mail invoices. *Prepare attorney/client invoices, including but not limited to fixed fee, batch, retainer, contingency, etc. *Ensure accuracy of work product, determine appropriate bill formats, prepare spreadsheets or supplemental billing documents, manage client billing requirements/guidelines, understand firm/client fee arrangements, prepare bills for electronic processing, coordinate necessary client/matter changes *Perform time entry narrative edits and best practice proofreading *Assist customers with billing inquiries, troubleshoot issues and follow-up with operational areas *Review and edit time entries to ensure compliance with client guidelines Create and maintain required spreadsheets to track/monitor various functions as needed. Special projects as assigned. Ensure all client specific needs are met regarding billing processes, alternative billing arrangements, etc. while adhering to Williams Lea policies. Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.Were always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.#piqPandoLogic.Category: Administrative, Keywords: Administrative Assistant