Accountant

Housing Authority of the City of Laredo Laredo, TX
accountant financial accounting accounts management director funds regulations general ledger ledger finance journal entries accountant
January 28, 2023
Housing Authority of the City of Laredo
Laredo, TX
FULL_TIME

Accountant
Reports To: Senior Accountant
Department/Division: Finance Department
FLSA Status: Non-Exempt
Employment Status: Full-Time
Salary Range: $45,760 – $52,000
Date: February 11, 2022

Position Summary

Responsible for protecting the assets of the Agency and perform all financial functions required for the successful administration of all funds received by the Agency in accordance with HUD and by GAAP regulations. This is accomplished by conducting monthly bank reconciliations, preparing HUD subsidy drawdowns, calculating monthly assets, bookkeeping, and property management fees; preparing reports, the filing of unclaimed property report to the State, and preparing year-end, semi-annual, quarterly and monthly reports. Within these functional areas, this position is responsible for the performance that positively contributes to the Agency receiving satisfactory ratings in HUD Agency performance evaluation systems. The duties listed below are illustrations of the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Responsibilities

Undertakes and performs the following and all other work-related duties as assigned

  • Ensures assigned accounting, financial, and budgetary systems are maintained in accordance with Generally Accepted Accounting Principles (GAAP) and ensures compliance with applicable federal, state, and local laws and regulations and Agency rules and procedures.
  • Prepares or reviews various financial statements, balance sheets, and internal and external reports, applying financial, statistical, and accounting principles and ensuring the timely flow of information to the Director of Finance, Executive Director and to the Board of Commissioner (BOC) regarding the status of all programs within area of responsibility.
  • Maintains all financial records and files in compliance with protocols established by the PHA.
  • Reviews and prepares financial statements, balance sheets, and internal/external reports.
  • Reviews utilization report & calculates monthly asset, bookkeeping, and property management fees. Completes journal entry to record charges to each property and management fee revenue.
  • Enters and completes all data on HUD forms for operating subsidy request on all properties within the Low-Income Public Housing Program and submits to HUD.
  • Maintains, analyzes and reconciles general ledger and subsidiary activity to identify accounting discrepancies and recommends corrective action and methods for resolution monthly and at fiscal year-end.
  • Assists in preparation of Audit Reports. Reviews account balances for the properties. Analyzes general ledger accounts and completes necessary journal entries to correct any error. Collects retainage information on all construction jobs in progress, verifies amount with a copy of invoices and prepare the journal entry to record information. Collects demographics for PH, HCV, employees, collects bond data from banks and enters information into Audit Report.
  • Assists in processing the drawdown of funds from HUD eLOCCS for Public Housing operating subsidies and the Rapid Re-Housing grant as well as entering the FY audit into the HUD financial subsystem for submission.
  • Maintains and reconciles a variety of ledgers and accounts for the Section 8 Housing Choice Voucher and/or Public Housing Programs, examines financial transactions to ensure accuracy, and corrects financial records as necessary.
  • Reviews and processes the HCV/ PBV, HAP and UAP payments.
  • Performs analysis and collection services on HCV portable accounts.
  • Works with Director of Housing Management and/or Director of Section 8 in reconciling tenant accounts to ensure credit/debit balances tie to the general ledger and to the computer-generated and manual sub-ledgers.
  • Enters and posts journal entries to allocate bank fees and maintenance work orders to proper accounts.
  • Balances the Security Deposit, Accounts Receivable and Utility Reimbursement accounts for each property in general ledger and prepares any necessary journal entries.
  • Assists in processing in HUD eLOCCS the monthly draws and obligations for the Capital Fund Program, prepares any budget revisions and submits to HUD. Enters approved revisions into the Accounting job cost system. Works with the Director of Construction Projects and Director of Planning and Community Services to verifying expenses posted to the general ledger for the Capital Fund Program and related grants; verifies the eligibility of expenses, classifications, and availability of funds.
  • Verifies corrections by reporting for each grant through accounting and job cost systems. Assists in updating grant funds obligations on HUD’s eLOCCS website in accordance with an established deadline. Prepares and assists in submitting final grant close-out forms to HUD when all funds have been expended in accordance with grant agreement and any applicable funds are reimbursed.
  • Reclassifies expenses for properties upon request. Reviews all property accounts at year end and prepares necessary journal entries to correct as needed.
  • Ensures privacy and maintains the security of confidential materials sent to the Finance Department.
  • Oversees accounts payables and receivables for accuracy.
  • Accountable for consistent adherence to strong Agency standards regarding ethical responsibility, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.

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Education and Experience*

Bachelor’s degree from an accredited college or university with major coursework in Accounting, Finance, or related field. Two (2) years accounting experience in public housing preferred or an equivalent combination of education and experience.
*

Knowledge and Skills*

  • Must have knowledge of the State General Statutes, HUD Financial Accounting and Budgeting Requirements, HUD notices and regulations, Agency policies and procedures, and Generally Accepted Accounting (GAAP) Principles.
  • Ability to perform financial analysis.
  • High level of communication, leadership, and supervisory skills.
  • Must assume agency-wide fiscal responsibility.
  • Ability to establish priorities in workload and to assure continuity of workflow.
  • Ability to communicate in English and Spanish is desired.
  • Computer skills (Excel, Word, PowerPoint), general office machines.
  • Advanced ability to read and understand advanced literature, books reviews, technical journals, financial reports, and legal documents.
  • Advanced ability to understand and apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables.
  • Must be skillful in prioritizing, problem-solving, formulation, reasoning, analyzing and proofreading.
  • Sensitivity to and experience working with the ethnically and culturally diverse individuals, communities, agencies, and organizations which comprise the constituency of the Agency.
  • Ability to establish and maintain effective, professional and tactful working relationships with co-workers and persons outside the Agency.

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Supervision Controls*

The employee receives instructions from the Chief and Senior Accountant. Courses of action, deadlines and priorities are established by policy, procedure, rules or regulations, depending upon the assignment. Routine duties are initiated by the employee without direct supervision.

Guidelines

Guidelines include established federal regulations, policies and procedures, traditional practices, reference materials such as dictionaries, desk manuals, handbooks, and the Internet. If guidelines do not cover a situation, the employee consults the supervisor. Sound judgment, consistency, and accuracy are needed to successfully perform duties.
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Complexity*

The employee performs a variety of routine and generally related tasks. The course of action is determined by an established procedure, the supervisor, or the employee. Tasks have to be coordinated, integrated, and/or prioritized to be accomplished within set deadlines. Routine work is relatively structured and problems may require consultation with the supervisor.

Scope and Effect

The employee’s work affects all Agency employees and outside partnerships. A high degree of accuracy is required to ensure that financial reporting is correct and that adequate funding is continuously made available. Successful accomplishment of tasks by the employee can enhance the Agency’s ability to provide housing that is decent, safe and sanitary and to render adequate services for its tenants.
*

Personal Contacts*

The employee has contact with co-workers, tenants, landlords, partners, and other housing agencies for the purpose of giving or exchanging information, and resolving problems.
*

Physical Requirements*

  • Must be able to sit and/or stand for up to eight (8) hours at a time while performing work duties.
  • Work is principally sedentary but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files and records, and eyestrain from working with computers and other office equipment.
  • Must be able to bend, stoop, push, and pull in the performance of office-related duties.
  • Must be able to use fingers bilaterally and unilaterally to operate office equipment.
  • Must have vision and hearing corrected to be able to perform essential job functions.
  • Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
  • Must be able to type a minimum of 45 wpm.
  • Must maintain a professional appearance and portray a positive image for the Agency.
  • Must be able to maintain punctuality and attendance as scheduled.
  • An employee may request a reasonable accommodation to mitigate any of the physical requirements listed above.

*

Work Environment*

Work involves the normal risks or discomfort associated with an office environment and is usually in an area that is adequately cooled, heated, lighted and ventilated.
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Other Requirements*

  • Must possess a State of Texas driver’s license and maintain a good driving record.
  • Must be available for occasional overnight travel for training.
  • Must pass a criminal background check.
  • Must work with the highest degree of confidentiality.

The Housing Authority of The City of Laredo is an Equal Opportunity Employer. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job. This job description reflects management’s assignment of functions; however, it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management’s right to assign or reassign duties and responsibilities at any time. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Executive Director.

Employment with the Housing Authority of The City of Laredo is on an “at-will” basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.

Disclaimer:

The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

Job Type: Full-time

Pay: $45,760.00 - $52,000.00 per year

Benefits:

  • 401(k)
  • Health insurance

Physical Setting:

  • Office

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Laredo, TX 78040: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • GAAP: 1 year (Preferred)

License/Certification:

  • CPA (Preferred)

Work Location: One location


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