Event Coordinator

Children's Cancer Association (CCA) Hybrid remote in Portland, OR
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December 2, 2022
Children's Cancer Association (CCA)
Hybrid remote in Portland, OR
FULL_TIME

Event Coordinator

Who we are:

The Children’s Cancer Association (CCA) is the only organization of its kind. Established in 1995, CCA has


the simple goal of delivering Joy to seriously ill children and teens when they need more than medicine.

We combine energy, commitment and vision to transform the standard of care for seriously ill children

every day with Joy. CCA has pioneered innovative, award-winning pediatric programs of music,

friendship and nature.

CCA believes that a diverse staff of qualified, highly skilled, and creative individuals is necessary to

achieve the vision and mission of the organization. We welcome and encourage applications from

candidates who can contribute to the diversity of our workforce across a range of dimensions.

Individuals who identify as Black, Indigenous, Latinx, Asian, Pacific Islander, or other People of Color,

people who are queer, trans, non-binary, people with disabilities, people who are immigrants, people

from poor and working-class backgrounds, and people who are/have been system-impacted are strongly

encouraged to apply.

Who you are:

You are a strong project manager with an eye for detail. You are a skilled organizer and planner.

Technology, data and process excite you. You thrive in a fast-paced, collaborative environment.

Essential Functions

  • Lead and support the back-end technology setup and strategy development for peer to peer
fundraising campaigns and registration for events.
  • Manage event vendor relationships as determined by Director of Events.
  • Responsible for event logistics including guest registration, data support, event support,
setup/tear down, vendor payment management, and recap reports. Provides back-up and

support to Director of Events as needed.

  • Manage volunteer program including recruitment, orientations, volunteer fairs, and onsite
event support.
  • Lead car raffle logistics including page set up, DOJ filings, reporting and recaps.
  • Ensure thorough stakeholder relationship information is entered into Raiser’s Edge in a timely
manner

  • Generate reports for the event team and track data to assist in assessing department efficacy
  • Assist in opening mail and coding gifts daily
  • Backup for data entry as needed
  • Individual and corporate donor outreach

Skills:

  • Excellent project management skills
  • Outstanding planning, organizational, and analytical skills
  • Strong expense management skills
  • Proficiency in Microsoft Suite of products, particularly Excel, Word and Outlook required
  • Sound judgment in problem-solving and decision-making techniques
  • Strong written and verbal communication skills
  • Self-starter with the ability to work independently and within a team
  • Ability to meet deadlines in a fast-paced environment
  • Able to balance competing priorities, complex situations and tight deadlines

  • Experience working with external stakeholders

Education & Experience

  • Bachelor’s degree or equivalent combination of education & experience.
  • 2 years’ working with events and/or peer to peer fundraising platforms.
  • Experience with OneCause, MobileCause and Raiser’s Edge, preferred.
  • Nonprofit experience strongly preferred.



Interpersonal Competency Requirements:

Planning & Organizing – Prioritize multiple tasks, maximize use of available time, work is accomplished


efficiently and accurately.

Initiative - Effective performers are proactive. They make things happen.

Active Communications – Actively seeks information from a variety of sources.

Relationship Building – Establish and maintain productive relationships with children, families, partners,


and staff. Initiate contacts readily.

Adaptability – Are flexible and open to new ideas. Are quick to adapt.

Work Environment

This job operates primarily in a professional office environment and is frequently required to perform

job duties outside of the typical office setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job with or without reasonable accommodation.

Constantly operates a computer and other office equipment, such as copy machine and computer

printer.

This position requires the ability speak, hear, write, and read English. Must have the visual acuity to

create, edit, and evaluate color design, photos, graphics and printed materials.

This position requires the ability to occasionally bend, twist, or stoop and occasionally lift and transport

equipment up to 30lbs.

Travel

This position requires occasional travel in the Portland Metro area.

Position Type/Expected Hours of Work

This is a full time (40 hours/week) exempt position. Some flexibility in hours is allowed; days and hours

are Monday through Thursday, 8:00 am – 5:30 pm and Friday 8:00 am – 12:00 pm. CCA offers a hybrid


work environment with both onsite (professional open office environment) days and opportunities to



work remotely up to 2 days/week. This position requires evening hours and occasional weekend work at

times.

Compensation:

CCA is a growth organization that looks for team members to grow with it. CCA offers a generous total

rewards package, casual work environment and an inclusive culture. Every CCA role shares one

galvanizing message, to bring joy, comfort and inspiration to every child or teen in their moment of

need.

Competitive benefit package and salary commensurate with experience, salary starting at $45,000 DOE

and qualifications.

Generous benefits including:

  • Paid premiums for medical, vision, and alternative care benefits
  • Subsidized dental benefits
  • PTO & nine paid holidays
  • Voluntary short- and long-term disability
  • Flexible spending plan
  • Retirement Plan with 3% CCA match
  • Paid four-week sabbatical after eight years of service
  • Subsidized on-site parking or public transportation reimbursement

Application Guidelines:

Complete the application through our application portal and answer the following two questions in your

cover letter:

1. Tell us how your previous work history has prepared you for this role


2. Provide salary expectations

General Information:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or

responsibilities that are required of the employee for this job. The above statements are intended to

describe the general nature and level of work being performed by individuals assigned to this position.

They are not intended to be an exhaustive list of all duties, responsibilities, and skills required for the

position. Job duties may change at any time with or without notice.

The position is based in Portland, OR. The position will be open until it is filled. CCA is an Equal

Opportunity Employer committed to maintaining a non-discriminatory and dynamic work environment



that values diversity and inclusion, respect and integrity, stakeholder focus, and innovation.

AA/EOE/VETS/Disabled.

To learn more about the Children’s Cancer Association: www.joyrx.org

Watch CCA’s Founder and Chief Joy Officer, Regina Ellis’ TEDx Talk on the Joy Effect

CCA’s Maxims:



CCA Headquarters:

We are located in Albers Mill, a historic mill and contemporary office building located on the banks of

the Willamette River in NW Portland, Oregon. This site is a national historic designated building with

preserved industrial character. Our office is an open, creative space with river views mixed with private

offices, conference rooms, kitchenette, and work areas. Amenities include subsidized parking, bike

storage, on-site shower facilities, common area deck overlooking the Willamette River, easy access to

NW Pearl District, waterfront jogging and bike trail, and TriMet transportation steps away.


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