Real Estate Assistant

Who are we? We are a locally owned and operated organization formed from a passion for helping real estate professionals get more time back in their days.

What will you do? Provide white glove transaction coordinating to Realtor that subscribe to our services, by providing exceptional customers throughout the entire closing process.

Essential Duties & Responsibilities:

• Act as liaison between real estate agents, clients, attorneys, appraisers, inspectors and lenders during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale.

• Reviewing each file daily.
• Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released.
• Maintain accurate and compliant files for all transactions.
• Create electronic files for all transactions.
• Understand the contracts in order to summarize all important terms, conditions, and contingency dates.
• Communicate with the agent throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
• Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing process.
• Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information.
• Keep a record of addenda on file and ensure they are shared with relevant parties.
• Be the first point of contact/resource for all questions that arise throughout the closing process from the agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)

• Stay in good communication with the agent if any issues arise that they need to handle or negotiate.

• Coordinate closing date, time, and location and notify all parties.
• Notify client about utility accounts to set up.
• Draft a commission statement for our listings and verify commissions for our buyer side transactions prior to closing (along with utility and other pro-rations).
• Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closing.

• Close out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD, and processing the check.

Job Type: Part-time

Pay: $15.00 - $18.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

COVID-19 considerations:
We follow the guidelines set by the State of Delaware.

Work Location: One location