Budget Officer

Welcome to the University of North Texas System. UNT System includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Budget Officer

UNT-Union Admin-163110

Denton

Full-Time

TRS Eligible

For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php.

Commensurate with Experience

University Centers and Events (UCE) encompasses the University Union, Gateway Center and Coliseum. University Centers and Events (UCE), provides quality programs, services, and facilities that enhance the educational experience and create a community for students, faculty, staff, alumni, and guests. We assist students to become good citizens of a global community, prepared to function in a diverse world.

To perform routine to complex clerical and accounting functions. Responsible for: Union and other designated departments billing/accounts receivable; various reconciliations; payroll and hourly HR functions. Serve as back-up Accounting Specialist. Other office duties as assigned.

Bachelor’s Degree with coursework in accounting, finance, business or related field and four years of progressively responsible financial administration or budget management experience; or any equivalent combination of education, training, and experience.

Monday – Friday 8am – 5pm

No

This is a security sensitive position.

Budget Officer

Carrying, Cleaning, Climbing, Crawling, Driving, Kneeling, Lifting up to 10 pounds, Lifting up to 25 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear, Ability to communicate

Accounts Receivable/Billing:

a. Perform maintenance, auditing, billing, refunds and customer service for UCE Events and Conferences held;

b. Generate journal entries to transfer revenues/expenses for all interdepartmental (IDT) events and to transfer revenues from cash events to

clearing accounts;

clearing accounts;

c. Provide assistance in answering questions and resolving problems related to billing;

d. Prepare refund request forms, when required. Refunds are processed within 3 days of receipt of required documentation.

e. Maintain and journal Departmental IDO’s, including Security, Parking, PO Boxes and miscellaneous. Also includes Ticket Sales.

f. Receive & process monthly billing for interdepartmental revenues (i.e. Design Works, Marketing, etc.).

Maintain Accounts Receivable Records:

Maintain Accounts Receivable Records:

a. Prepare and maintain log of all checks and credit cards received through Union Business Office for all functions and events;

b. Accounts receivables information is kept current. Follow-up is performed on past-due accounts to ensure payment is collected;

c. Director is promptly notified of any discrepancies, return checks, and past-due balances over 30 days.

Ticket Sales:

Ticket Sales:

a. Assist with working ticketed events through cash sales and/or event entry;

b. Upon completion of the event, transfer money for interdepartmental or complete check request for external customers.

Goal Setting:

Goal Setting:

a. Long and short-term goals and objectives are established, reviewed annually and submitted by specified deadlines to Director;

b. Projects, reports and recommendations are researched carefully, well thought out and supported with documentation. Projects are completed by

deadline as necessary;

deadline as necessary;

c. Organizational plans are developed and operation of area is centered on achievement of those goals/objectives.

d. Maintains flexibility in order to meet changing needs of position.

Customer Service:

a. Interacts appropriately, actively, and courteously with faculty, staff, students, and patrons;

b. Handles conflict effectively and judiciously;

c. Establishes open communication, maintained verbally or through positive body language.

Operating Cash and Credit Card Funds:

Operating Cash and Credit Card Funds:

a. Processed deposits are verified for account number accuracy and amounts. Errors are noted and corrected within 3 business days.

b. Responsible for transactions of F/T and P/T employees being in compliance with UNT policy;

c. Responsible for updating any policy changes to the proper area/employees;

d. Complete monthly reconciliation for Pcard reporting.

e. Audit CC journal revenues to correct account(s). Maintain PCI Compliance. Purchase Orders; requisitions:

Purchase Orders; requisitions:

1. authorization, attaching all documentation, tracking receipt of items, and processing approval for payment. Process changes/additions/deletions

in a timely manner. Disencumber unused amounts.

in a timely manner. Disencumber unused amounts.

2. Create and track blanket purchase orders. Prepare/maintain records of purchases and vouchers for each blanket P.O. File to be updated monthly.

Department Purchasing:

1. Work with vendors in obtaining information on various products requested by UCE employees. Assist staff with information regarding

purchases, i.e. researching warranty information, prior sources and costs, etc.

purchases, i.e. researching warranty information, prior sources and costs, etc.

2. Research, prepare and/or coordinate requests for bids and quotes as required. Maintain accurate and up-to-date bid file. Compare bids with

data in the system. Delete items when cleared from inventory.

data in the system. Delete items when cleared from inventory.

3. Track and record purchases for all Union and ancillary accounts. Review expense information in EIS monthly for accuracy. Report discrepancies

to Director, UCE Budget and Operations.

Cash handling responsibilities including:

1. Monitor and prepare cash funds by, maintaining adequate supply of currency and coin levels, ordering supplies, preparing and distributing cash

bags, counting and reconciling bags and processing balance sheets and sales reports.

bags, counting and reconciling bags and processing balance sheets and sales reports.

2. Implement cash control procedures, including auditing operating fund monthly, reporting shortages of $10 or more for investigation, impromptu

cash audits in operational areas, and providing cash handling training for students and full-time staff. Prepare and record all cash receipts.

cash audits in operational areas, and providing cash handling training for students and full-time staff. Prepare and record all cash receipts.

3. Process refunds for vending machines, ensure repayment of paid funds from vendors.

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