Administrative Assistant/Purchasing Assistant

James Engineering Broomfield, Colorado
assistant administrative administrative assistant purchasing purchasing engineering assistant team administration administrative purchase orders tools family
December 1, 2022
James Engineering
Broomfield, Colorado
FULL_TIME

About James Engineering (james-engineering.com)

James Engineering manufactures world renowned high-tech 11-axis CNC deburring machines. We started in Formula 1 over 35 years ago and now touch virtually every aspect of the modern world. From high-end crock pots, to windmills, power tools, automobiles, tractors, to every plane in the sky; James Engineering’s equipment is found in nearly all major manufacturers.

James Engineering is a family business and strives to treat every employee as part of that family. We encourage our employees to take part in fun activities such as karting, golfing, billiards, bowling, Taco Tuesdays, etc. This helps you get to know your fellow team members as well as creating a fun atmosphere.

We are looking for a dedicated Administration Assistant/ Purchasing Assistant to join our team. The person reports to the Administrative Manager and is responsible for identifying suppliers, researching goods and services, processing purchase orders, and verifying delivered items.

To be successful as a Purchasing Assistant you should be able to critically assess suppliers, products, and services, and negotiate the best possible deals. Ultimately, an outstanding Purchasing Agent has a keen sense of business and maintains meticulous transaction records.

Purchasing Assistant/Administration Assistant Responsibilities:

  • Researching and comparing suppliers, goods, and services.
  • Selecting the most suitable suppliers in terms of reliability, product quality, and cost-efficiency.
  • Monitoring inventory levels and determining purchase needs.
  • Requesting cost proposals and negotiating contracts and prices.
  • Preparing and processing purchase orders.
  • Maintaining records of all transactions, purchase orders, receipts, and payments.
  • Scheduling and verifying purchase deliveries.
  • Building and maintaining positive, long-term supplier relations.
  • Receive items and distribute to requester - individual or department. Record any discrepancies.
  • Maintain pricing on Bills of Material and update as necessary.

How will you play an integral role?

  • Ordering and purchasing parts, tools, materials, etc. for manufacturing, engineering, and design teams.
  • Organize, prioritize, and track information and data; generating various reports as needed
  • Answering calls and routing messages for location
  • Maintaining filing and tracking systems
  • Sends written or email correspondence; receives and distributes purchased product.
  • Ordering materials and supplies as needed
  • Responds to requests for information, and performs any other administrative duties as directed
  • Act as a liaison with other departments as well as outside agencies, including high-level staff
  • Handles non-routine information with confidentiality
  • Receiving product and shipping customer orders.

What is essential for success?

  • Communication - Position requires demonstrating poise, tact, confidentiality, and diplomacy. Ability to communicate professionally to visitors, customers, and employees in person and on the phone.
  • Result-driven - Ability to work in a fast-paced environment and juggle multiple priorities. High level of attention to detail, organization, and accuracy.
  • Collaboration - Ability to work and coordinate cross-functionally. Must have a high level of team player mindset.

Are you qualified for the position?

  • Knowledge of QuickBooks is essential
  • Mechanical/Manufacturing background is desirable, but not a requirement
  • Education: High School Diploma or GED required
  • Some college preferred
  • 2+ years of experience in a purchasing role preferred
  • Knowledge of office administrative procedures
  • Proficient in MS Office Applications primarily Word and Excel

Job Type: Full-time

Pay: $17.00 - $25.00 per hour

Benefits:

  • Flexible schedule
  • Health insurance
  • Paid time off

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Broomfield, CO 80020: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Purchasing Assistance: 2 years (Required)
  • Administration Assistance: 2 years (Required)

Work Location: One location


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