Assistant Property Manager
Price Edwards & Company
Tulsa, OK
assistant
manager
insurance
tenants
manager
yardi
calls
coordinate
pm
bilingual
communication
team
accounting
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October 13, 2022
Price Edwards & Company
Tulsa, OK
OTHER
Summary:
Assist the Property Manager as needed by performing the following duties below. Prefer a bilingual person with previous experience with lease agreements and creating abstract.
Essential Duties and Responsibilities include the following:
- Communication, organization, and team support is crucial in this position.
- Must possess a professional phone voice/presence.
- Must have strong accounting/book keeping skills, and know Yardi, MRI, Excel, and Word.
- Prepare and process correspondence.
- Responsible for sending out Tenant Certificate of insurance letters, monthly.
- Maintain database for tenant insurance verification. Compare certificates to requirements in lease. Request updated information or certificates, as necessary.
- Update and record certificates in Yardi/Impak.
- Call insurance companies to request new certificates as needed.
- Maintain all tenant lease files, including filing of correspondence and other information.
- Develop and maintain; tenant rosters, vendor lists.
- Make collection calls and send letters to delinquent tenants.
- Take maintenance calls and enter into work order systems. Communicate with the manager reference action needed and then implement as necessary.
- Coordinate tenant move-ins, including the distribution of information to the tenants, setting up a lease file, updating emergency information list to include new tenant, and ordering a welcome gift such as flowers or a cookie basket, when requested.
- Review lease and prepare abstract for new and existing tenant leases as needed.
- Assist the PM with any reporting requirements of the property owner, including compiling, assembling, supervision of the final product, copying, distributing, and mailing.
- Coordinate special issues with PM, such as fire drills, special events, newsletters, tenant surveys, tenant memos or the like.
- Gain knowledge of the tenants located in the building, their suite numbers, contact people, the nature of their business and their hours of operation.
- Outside work related educational courses may be required (RPA, etc.)
- Attend and complete required Safety training.
- Other Duties as Assigned.
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