RECEPTIONIST / ADMINISTRATIVE ASSISTANT FLOAT

Mary Cariola Children's Center Rochester, New York
receptionist administrative administrative assistant assistant float team procedures calls data emergency materials mission parents
May 5, 2023
Mary Cariola Children's Center
Rochester, New York

ESSENTIAL DUTIES AND RESPONSIBILITIES

General Professionalism:

Displays behaviors that are in alignment with the Agency mission and values including trust, integrity, respect, and quality focused work when working with students, parents, school districts and Agency personnel.

Maintains safe, organized, functional and clean environments for their own work and that of the team.

Follows school policies, procedures and/or processes.

Follows school safety plans including use of secure doors, issuing visitor badges, and verification of identification.

Uses effective communication skills when addressing all members of the Mary Cariola community.

Maintains confidentiality in all situations.

Interacts with employees and visitors in a manner that displays sensitivity to cultural diversity of others.

Position Duties and Responsibilities

Answer multi-line phone system, direct calls to the appropriate party, or take messages.

Collects, enters, and disseminates student and staff attendance data.

Answers emergency calls for nursing and behavioral support. Acts calmly and quickly to dispatch teams to the location of emergency.

Plays an integral role in student arrival and dismissal by using the paging system, call board, and intra-school Verizon phones to provide information to classrooms.

Interfaces with people on the telephone and personally in a responsive and appropriate manner while also accurately performing job tasks.

Creates a positive environment by welcoming visitors in person or on the telephone.

Connects visitors to appropriate Mary Cariola Staff in manners that are consistent with our internal procedures.

Types reports, forms and other related materials as requested with the ability to produce errorless documents.

Handles other clerical requirements including filing, copying and mailing as requested.

Assists in organizing, maintaining, and updating school documents and files.

Assists the Data Entry team with duties as trained and needed.

Assists with preparation for staff training, conferences, and in-services as assigned.

Delivers and picks up materials that needed to be moved between locations.

Performs other administrative assistant, clerical, or computer tasks as assigned by the Superintendent or School Quality Assurance Specialist.


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