Procurement Specialist - Juneau or Remote Opportunity

POSITION DESCRIPTION

Procurement Specialist

INFORMATION

Job Class: Specialist

Department: Finance/Procurement

Type of Position: Non-Exempt

Location of Work: Juneau, AK/Remote

Covered Position: Yes

Salary Grade(s): 8/9

Hours of Work: M-F, 8:00 am – 4:30 pm

Employment Category: Regular, Full-Time

PURPOSE

The Procurement Specialist is responsible for acquiring materials and products, locating key vendors and suppliers, negotiating the Tribe’s purchasing agreements, and ensuring materials and products meet the Tribe’s needs and specifications. Incumbent will assist in building and maintaining vendor relationships to secure the best prices on quality products for the Tribe

REPORTING RELATIONSHIPS

Reports To: Procurement Coordinator

Supervises: Up to 2 FTE

Liaison To: Employees, clients, communities

ESSENTIAL FUNCTIONS

• Identify suppliers of goods and services
• Stay up to date on industry trends and new products
• Compare available goods with industry trends to determine appropriate pricing
• Negotiate terms with suppliers such as price, quality of goods, deadlines, expectations, etc.
• Liaise with suppliers and project managers regarding updates and details of goods
• Create purchase orders and tally these with supply requests and orders
• Analyze invoices to ensure accuracy of goods delivered
• Monitor inventory to ensure the follow of goods remain positive
• Attend meetings with stakeholders to ensure any contractual obligations are favorable to the tribe
• Work closely with the project team to understand details of procurement requirements
• Other duties as assigned

DECISION MAKING AUTHORITY

Spending Authority: TBD

Other Authority: N/A

NECESSARY SKILLS AND KNOWLEDGE

• Proven experience working as a procurement specialist or buyer
• Strong knowledge of various industries and market conditions
• Excellent written and verbal communication skill
• Impeccable negotiating and problem-solving skills
• Exceptional interpersonal skills and relationship building
• Ability to work independently and in a team environment
• Proficient in Microsoft Office products and other standard office technologies

MINIMUM QUALIFICATIONS (education, experience, skills)

• Associate’s degree in related field
• 2 years’ related experience

Substitution for degree

• High school diploma and
• 4 years’ experience in related field

PREFERRED QUALIFICATIONS (education, experience, skills)

• Bachelor’s degree in related field
• Valid driver’s license

UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS

The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs.  Travel on small aircraft or ferry may be required.

CONDITIONS OF HIRE:

• All employment at Tlingit & Haida is “at will”. This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
• Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.
• Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.