Administrative Assistant, Art, Design, and Music Department (PT)

Queens University of Charlotte Charlotte, North Carolina
administrative administrative assistant assistant art art design design music community music coordinate events departmental education
October 16, 2022
Queens University of Charlotte
Charlotte, North Carolina
Company Description

Job Description

SUMMARY: This position provides administrative support for the Department of Art, Design, and Music in the College of Arts and Sciences. This is a part-time (20 hours/week), 12-month position that report to the Dean of the College of Arts and Sciences and works closely with the Executive Director and Program Directors of the department. This position is not exempt from provisions of the Fair Labor Standards Act (FLSA) and is eligible to earn overtime pay for hours worked above 40 in a single work week.

Essential Duties and Responsibilities
Coordinate department events, such as faculty and student recitals, showcases, juries, gallery openings, and lectures.
Provide support for promotion of departmental concerts and events, including placing calendar listings, designing posters, writing registration pages, writing emails, designing programs, and attending events.
Assist with departmental accreditation needs (including maintaining student files, audition sheets, and portfolio items).
Coordinate prospective student auditions for music and music therapy programs.
Manage departmental office operations (e.g., process check requests and invoices, schedule rooms, submit maintenance requests, assist with department meetings, and maintain accurate records.
Collaborate with College of Arts and Sciences Dean's Office, Gambrell Center team, Event Services, Registrar's office, faculty, and others to coordinate schedules, rehearsals, classes, and other processes at the university.
This position involves occasional evening and weekend duties.

Non-Essential Duties: Other duties and special projects may be assigned to meet department or university needs.

Qualifications

Experience, Knowledge, and Skills
Superb customer service orientation, responding to requests in a helpful and accurate manner, striving to exceed expectations
Proficient in computer and office software (including Office 365 and preferably Design Programs such as Photoshop and Illustrator)
Excellent verbal and written communication skills
Strong interpersonal skills with the ability to deal effectively with others
Ability to consistently exercise considerable tact, judgment, and diplomacy while maintaining exemplary poise and professionalism
Must be able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands and changing priorities
Must possess a strong, self-driven work ethic that includes taking initiative and seeing assignments through to completion with attention to detail
Excellent attention to detail, accuracy, and timeliness
Demonstrated ability to plan, organize, and control large and small projects through to completion
Proven ability to work independently and as part of a team
Ability to accept direction on assignments and respond appropriately to feedback
Commitment to the University's inclusive mission
Bachelor's degree preferred or an equivalent in education and experience combined

Application Process
Does this sound like a good fit? Click on the green "I'm interested" button and submit:
1. A cover letter addressing the position qualifications and experience
2. Current r�sum� or CV
3. Salary requirements
4. Contact information for three professional references.

Applications received by September 23, will receive first consideration. Queens will continue to accept applications until the position is filled.

Additional Information

About Queens University of Charlotte
Located in the heart of the nation's second fastest growing metropolitan area, Queens University of Charlotte leverages the city's diverse and thriving environment as an extended classroom. Nationally recognized for undergraduate programs in international and interdisciplinary education, Queens blends the best of liberal arts learning with professional preparation and community engagement. Focused on supporting success for diverse learners, faculty build close and collaborative relationships with students and help them build intentional and individualized roadmaps for flourishing at Queens and beyond. At the graduate program level, the University offers innovative educational experiences that help learners advance professionally and retool for new opportunities. Our environs afford faculty myriad opportunities to advance their own professional growth and teaching and research interests by collaborating with vibrant industry, non-profit, and community organization sectors.

Because of our history of innovation and our legacy of strong leadership, Queens is positioned to be among the new forerunners of American higher education. This is a defining moment for Queens. While other institutions are focused on sustaining and surviving, we are thinking much bigger.

Institutions that understand what is needed and are willing to reimagine what is possible can position themselves to thrive and strengthen their market position after the pandemic with innovative approaches that are deeply connected to the world and its greatest challenges.

By 2030, Queens aspires to become the leading, private, national university of Charlotte with deep, meaningful, and reciprocal connections to the needs of our local community and economy; inventive and multidisciplinary academic programs that are connected to the world's most pressing challenges and biggest areas of opportunity; a fully connected, integrated, and innovative set of experiences that support holistic wellness and wellbeing; a culture of continuous improvement and investment that enables faculty and staff to flourish and achieve their full potential; and a comprehensive approach to diversity, equity, and inclusion that begins on campus and radiates throughout the community.

Queens University of Charlotte is an equal opportunity employer and is firmly committed to supporting and celebrating all forms of diversity. Queens does not discriminate on the basis of race, color, gender, sex (including pregnancy, childbirth and conditions related to pregnancy or childbirth), sexual orientation, gender identity or expression, religion, age, national origin, disability, political beliefs, veteran status, genetic information or any characteristic protected by law in the administration of its educational and admissions policies, scholarship and loan programs, athletic programs, employment and hiring policies, or other University-administered programs.

Any individual with a disability who needs any reasonable accommodation under the Americans with Disabilities Act to apply for a position or otherwise to participate in Queens' job search/selection process should contact the Director of Human Resources at 704.337.2222.

Physical Requirements (with or without reasonable accommodation) require ability to
Remain in a stationary position, most of the time.
Exchange accurate information with co-workers and clients, frequently.
Read reports, create presentations, use a computer system, most of the time
Communicate with co-workers, clients and vendors, most of the time.
Write, type, and use the computer, telephone, copier, and other office equipment systems, most of the time.
Move about inside the workspace to access resources and office equipment, and attend meetings across campus, regularly.
Exert moderate force to move objects, occasionally.
Think critically, concentrate on the task at hand, and respond quickly to changes in conditions, most of the time.

Work Conditions

Must be willing and able to work a flexible schedule to meet requirements of the position, including occasional nights or weekend work.
Must be able to work in office, classroom and performance environments while having contact with prospective students, students, faculty, staff, service providers and vendors on any given day.
Work has deadlines, interruptions, moderate volume and can be stressful.

This description is not intended to be an all-inclusive list of duties and responsibilities of this position, nor is it intended to be an exhaustive list of skills and abilities required to do the job. Rather, they are intended to describe the general nature of this position.

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