Assistant Payroll Manager - Accountant III - Remote/Hybrid

Colorado Department of Human Services Remote
assistant payroll manager accountant remote accounting payroll human services financial personnel management people health
January 24, 2023
Colorado Department of Human Services
Denver, CO
FULL_TIME
Assistant Payroll Manager - Accountant III - Remote/Hybrid
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Assistant Payroll Manager - Accountant III - Remote/Hybrid
Salary
$83,436.00 - $90,036.00 Annually
Location
Denver, CO
Job Type
Full Time
Department
Colorado Department of Human Services
Job Number
IHA 06561 01/23/2023
Closing
2/6/2023 11:59 PM Mountain
- Description
- Benefits
- Questions
Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.
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CDHSCareers
Description of Job
Remote Work/Hybrid Available
In office Wednesday and Thursday
Please note: These working arrangements are subject to change.
About this Unit:
This unit exists to support the Human Services system by managing departmental financial operations and resources, to accomplish effectively and efficiently the fiscal and accounting functions related to the diverse programs within the Department of Human Services, to provide fiscal support related to sources and uses of funds to program and budget management, to provide timely and accurate financial data and reports in compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) statements, Federal regulations, and State fiscal rules and accounting controls.
About this Position:
This position exists to provide support to agencies within the Department of Human Services by performing the following functions:
- Assist payroll manager in all aspects of the department management and production
- Review Rules, processes and implement systems related to leave and pay reporting for new rules and changes
- Assist in providing direction to first level supervisors on work products and staff management
- Assist with department schedules and multiple deadline calendars for the department
- Interface with the training group, the leave case group, supervisors, time systems administration group, accounting department, HR and benefits groups, Union groups and with employees
- Reconcile benefits related to payroll details for payments, collections and NTD
- Reporting and reconciliations for the department
- Apply generally accepted accounting principles, federal, state and department rules and regulations to resolve non-routine issues, disputes and questions concerning hours worked, leave and overtime calculations, and payroll calculations and adjustments for employees
- Ensure compliance
- Provides customer service
- Supervise, coach and train the payroll and timekeeping department
Knowledge, Skills & Abilities
- Demonstrated working knowledge of Generally Accepted Accounting Principles and Practices;
- Demonstrated working knowledge of Microsoft Office suite, specifically Word, Excel, & Access;
- Demonstrated working knowledge and experience working with complex accounting systems, such as CORE or similar product;
- Ability to locate and identify discrepancies utilizing spreadsheets and other written communications;
- Demonstrated working knowledge of payroll concepts and practices
- Demonstrated working knowledge of time reporting concepts and practices
- Ability to work with confidential information, and maintain confidentiality;
- Ability to derive facts quickly, methodically, and accurately;
- Ability to develop constructive and cooperative working relationships with others, and maintain them over time;
- Ability to derive logical conclusions from available information, utilizing a combination of judgment and formal guidance, in order to determine if departmental objectives have been met;
- Ability to interact with various stakeholders, both internal and external to the unit, and able to demonstrate a strong customer orientation and dedication; and
- Excellent communication skills with all levels of contacts
- Ability to set and prioritize workload, identify short- and long-term goals and develop strategies to achieve them, and coordinate with internal and external business partners.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Education and Experience:
Four (4) years of professional accounting experience.
AND
Bachelor's degree from an accredited institution in accounting.
Substitutions:
Bachelor's degree from an accredited institution which included 27 semester hours of accounting or auditing, Math, statistics, finance coursework will substitute for the degree requirement.
Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two years of the professional accounting experience.
Additional appropriate education will substitute for the required experience on a year-for-year basis.
Definition of Professional Experience: While not fully encompassing, professional accounting experience is defined by the Colorado Department of Human Services as work that typically involves the following components:
- Analysis of financial transactions to determine accuracy, completeness, and conformance to established policies and procedures and generally accepted accounting standards
- Preparing, analyzing, and interpreting financial reports, statements and records, (e.g. balance sheets, profit and loss statements, amortization and depreciation schedules)
- Assembling data and creating financial projections
- Developing, implementing, modifying and documenting accounting systems
- Reconciliation of accounts
- Calculating and estimating effects of proposed changes in operating programs or accounting operations;
- Auditing processes
- Revenue recognition & contract completion recognition
- Account troubleshooting and problem solving
- Implementing and/or designing of financial controls
- GL system maintenance
- Making account recommendations
Preferred Qualifications :
- Strong preference will be given to candidates who possess a bachelor's degree in accounting, or have 27 credit hours of accounting or auditing coursework from an accredited college or university
- Demonstrated proficiency with Microsoft Office software, specifically Excel and Access
- Demonstrated experience working with CORE (Advantage)
- Demonstrated experience working with Payroll (CPPS System)
- Preference will be given to candidates with public-sector and/or government accounting experience
- Demonstrated knowledge and experience with program accounting principles and practices with human-services related programs
- Preference will be given to candidates who demonstrate having greater depth of experience and knowledge related to accounting principles and practices
- Individuals with prior data systems management experience
- Individuals with Kronos Work Force Dimensions experience
- Individuals with experience in scheduling tools
- Individuals with experience in ticket system management
Conditions of Employment:
The successful candidate in this position must be willing and available to submit to the following conditions:
- Must be willing to submit to and able to successfully pass a criminal background check.
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contact maria.ramos-robinson @state.co.us.
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
- Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- Employee Wellness program MotivateMe
- Excellent work-life programs, such as flexible schedules, training and more
- Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
You must be a Colorado resident at the time of application. Are you a Colorado resident?
- Yes
- No
02
If you are a current or former State of Colorado employee, please list your employee number.
03
A requirement of this position is that you possess at least a Bachelor's degree or satisfy one of the substitution listed in the job announcement. Do you meet this requirement?
- Yes
- Yes, based on the substitution provided in the job announcement
- No
04
Do you have at least four (4) years of professional accounting experience?
- Yes
- No
05
Do you have experience working data system management, please describe
- Yes
- No
06
Please describe your experience working with the State Financial system CORE. If have not worked with CORE, please type N/A for this question.
07
Please describe your experience working with time keeping systems
08
Please describe your experience working with payroll systems.
09
Please describe your prior payroll experience, outside of technological systems..
10
Please indicate the years of experience and brief description of your experience with google including drive and calendars.
11
Please indicate the years of experience you have with the Microsoft Excel.
12
How do you cope with stress?
13
Describe your experience as being a part of a team. What are the benefits of a team and the pitfalls?
14
What is your ideal working environment?
15
What most interests you about this position?
16
How do you manage competing deadlines?
17
How do you feel when your work is not finished at the end of the day?
18
Describe your experience managing employees.
19
Describe your experience training subordinates.
20
I have read and understand the entire announcement and followed all of the instructions provided therein, including: fully and accurately completing the application (see resume statements will not be accepted); answering any supplemental questions; and have attached all of the required documentation, including resume, cover letter, and transcripts (if applicable), which will all be used as part of the comparative analysis process. I understand that failure to follow all instructions and submit all required documentation may result in elimination from consideration. (Late submissions will not be accepted).
- Yes
- No
21
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
Required Question
Agency
State of Colorado
Department
Colorado Department of Human Services
Address
1575 Sherman St. Denver, Colorado, 80203
Phone
303-866-7100
Website
https://cdhs.colorado.gov
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