Colleague Experience Support Specialist

Bentley Systems San Diego, California
bentley software bentley systems coordinate team real estate purchasing transportation administrative infrastructure accommodation maintenance supplies
November 6, 2022
Bentley Systems
San Diego, California
Bentley Systems

Location: San Diego, CA Office

Position Summary

Bentley's Facilities and Real Estate department is looking for a Colleague Experience Support Specialist to support the San Diego, CA, office. The Colleague Experience Support Specialist will oversee general office and keep the office running smoothly. This includes addressing day-to-day facilities issues that may arise, communicating with property manager and building maintenance, and purchasing office supplies/equipment through Bentley's purchasing systems as needed. The Colleague Experience Support Specialist will also manage office access (providing cards/fobs) for the office as well as organizing and maintaining common areas.

Reporting to the Global Real Estate Director (located in Bentley's Exton, PA, headquarters in the US), the Colleague Experience Support Specialist is the point of contact for all incoming visitors as well as local San Diego colleagues. They will ensure conference rooms are set up for large meetings/trainings and coordinate meals and transportation as needed. Conference equipment troubleshooting may be required. They will also run Colleague Engagement events, such as office social functions.

The Facilities Specialist will support visiting Senior Vice Presidents in an administrative capacity. Hospitality or travel management experience encouraged.

  • Overseeing general office operations
    • Building management contact
    • Shipping/receiving
    • Purchasing office supplies and equipment and maintaining proper stock levels
    • Organize and maintain office common areas
    • Assist with trouble shooting of all office equipment and coordinate facility maintenance and repair needs of department
  • Greet visitors
  • Point of contact for all incoming visitors
    • Notify office of incoming colleagues and guest weekly
    • Ensure user access for guest and colleagues
  • Coordinate and set up of conference rooms and training needs
    • Schedule conference room meetings
    • Order meals
    • Make dinner reservations
    • Coordinate transportation
  • Yearly Colleague Engagement
    • Plan yearly event details and aspects, including seating, dining, guests and transportation when required
    • Request PRs for events based on HR guidance
  • Support all visiting SVP in an administrative capacity
  • Administrative support for Facilities and Real Estate team as needed.

Required Knowledge, Skills, Abilities, And Experience
  • Minimum of 3+ years of relevant experience
  • Highly organized and analytical
  • Excellent oral and written communications skills
  • Skilled at coordinating with outside agencies for services
  • Ability to work well with outside vendors, internal customers, and corporate facilities team.
  • Can always be counted on to complete assigned tasks with minimal follow up
  • Ability to set measurable goals and meet deadlines
  • Ability and willingness to learn quickly
  • Willingness to accept unknown/new tasks and projects
  • Requires sitting or standing at will while performing work on a computer (or any other physical requirements). The role requires communication with managers, peers and other colleagues of the company in person, and by utilizing Microsoft Teams chat, calling and meeting functions.
  • This role does not require travel.

What We Offer
  • A great Team and culture - please see our Recruitment Video.
  • An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction.
  • Competitive Salary and benefits.
  • The opportunity to work within a global and diversely international team.
  • A supportive and collaborative environment.
  • Colleague Recognition Awards.

About Bentley Systems

Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world's infrastructure - sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings include MicroStation-based applications for modeling and simulation, ProjectWise for project delivery, AssetWise for asset and network performance, Seequent's leading geoprofessional software portfolio, and the iTwin platform for infrastructure digital twins. Bentley Systems employs more than 4,500 colleagues and generates annual revenues of approximately $1 billion in 186 countries.

Equal Opportunity Employer

Bentley is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, sex, sexual orientation, gender identity, disability, protected veteran status, religion, national origin, age, or any other protected characteristic. This commitment extends to all aspects of employment, including, but not limited to, hiring, placement, promotion, compensation, and training. EEO is the Law and EEO is the Law Supplement documents provide additional information about your rights as an applicant under the law.

Bentley Policy on EEO, Affirmative Action and Pay Transparency Non-Discrimination .pdf?la=en&modified=20211005082651

Bentley participates in e-Verify / Bentley participa en e-Verify / Right to Work Notice .pdf?la=en&modified=20210929150033

Request an Accommodation

As an Equal Opportunity Employer, Bentley is committed to providing reasonable accommodations to applicants with disabilities. We encourage you to request a reasonable accommodation if you are not able to fully use or access our online application system. You can make an accommodation request by calling 610-458-5000 or sending us an email at [email protected]

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