Business Management/Operations Coordinator (Will Train/Consulting Firm) – Remote/Top $$

Our client, a highly successful boutique firm that provides business consulting and executive coaching services to clients from start-up to Fortune 50 companies, is actively recruiting for an exceedingly competent candidate to join its Business Support team.

This is a critical role that will involve providing Executive Support to the principals as well as handle a wide array of operational, financial, marketing and business management duties. It can grow into a Chief of Staff type role and is an outstanding foot-in-the-door opportunity for an exceedingly sharp and capable go-getter who is seeking a career in Business Management.

Compensation will be generous.

Key Things to Note:

Ø This is a remote position. The principals are in Raleigh, NC and Philadelphia, PA. Strong preference will be given to candidates near those locations.

Ø This is a busy role involving a lot of moving parts. This individual will regularly switch from administrative support to client requests to contract review to consultant inquiries and so on. Seek candidates who can maintain quality (and cool) despite disruption or pace.

Ø The position will involve extensive writing including assisting with proposals, marketing collateral, business correspondence, etc. Excellent writing skills (clean, accurate, persuasive) will be essential.

Ø Position will also involve financial tasks such as billing, expense reimbursements, payroll, etc. While training will be provided, we seek candidates who bring a natural facility with numbers. Advanced Excel will be important.

Ø The firm is in the process of enhancing and modernizing its use of technology in day-to-day operations. Seek candidate with strong technology aptitude and inclination.

Selected Duties:

Ø General Operations

Contracts Management

Purchasing and Vendor Coordination

Document Control/Files Maintenance (including possible system overhaul)

HR Support

Ø Executive Support

Client Correspondence

Calendar Management and Appointment Scheduling

Travel Coordination and Expense Reporting

Meeting Scheduling

Ø Business Development/Marketing Support

Proposal Writing/Editing

Development and Review of Marketing Materials and PowerPoint Slides

Development of Surveys in Survey Monkey

Ø Financial Duties (Will train)

Accounts Payable and Receivable

Billing/Invoicing

Account Reconciliations

Management Reports

Payroll

This is an important role in this growing firm. The right person will own internal operations so that the consultants can focus on client engagements. We need a flexible, resourceful and can-do thinker who gets things done.

Targeted candidate will offer a related degree, strong GPA and 2+ years of similar admin/operations experience in a professional services setting. Experience in a boutique, owner-managed, entrepreneurial firm would be valuable.

Other priorities include:

Exceptional writing skills

Keen attention to detail

Strong technology proficiency

Financial acumen; some bookkeeping a plus

Proactive and efficient organizational skills

Resourcefulness, flexibility and versatility

Record of achievement and longevity

Finally, we seek a polished and professional candidate with the demonstrated ability to develop quality relationships with a diverse and high expectations constituency.

This is an immediate need. Please forward resume for prompt consideration. Candidates local to NC or PA targeted.