Facilities/Property Manager

Description

Note: This is an in-office role with occasional ability to work remotely. Valid motor vehicle drivers license required and a motor vehicle check will be conducted. 

A member of the Workplace Management organization, the Manager Workplace Operations II oversees contractors, processes, and systems to support daily operations.

Responsibilities

• Manages the operation and maintenance of a corporate owned facility and property. Ensures the proper maintenance and upkeep of all building systems to include HVAC, mechanical, security, electrical, life safety, plumbing and structural systems. Conducts periodic inspections to ensure services are provided in a timely and cost effective manner and conforms to all appropriate local, state and federal regulations.


• Manages the delivery of services to facilities and tenants through both contractors and in-house personnel. Services include but are not limited to janitorial, security services, snow removal, landscaping, trash removal/recycling program, and conference setup. Analyze productivity and cost to ensure maximum value to the business. Conducts site inspections to ensure customer needs are met and employee and contractor performance is meeting the required standards.


• Define contract specifications and manage procurement process for all required contracted goods and services while coordinating with Contract Administrator or Procurement as needed and required. Coordinate contract work schedules, work activities and completion dates. Ensure compliance with all contract terms and conditions


• Prepares and monitors annual operating budgets for facility. Responsible for controlling operating expenses within budgetary guidelines and makes recommendations for cost effective reductions. Identifies, defines and reports on variances against planned expenditures. Manages and approves payments to all outside vendors.


• Develops long term (3 to 5 years) capital improvement programs.


• Coordinates project activities for all facility related project work within facility. Including coordination of vendor schedules, participate in pre-construction and construction meetings with architects, engineers, customer representatives and contractor personnel, ensuring proper job completion in a cost effective and timely manner.


• Manages proactive preventive maintenance programs for the property. Analyzes and makes recommendations for alternative approaches to system operations. Ensures programs are followed on schedule and record keeping requirements are met.


• Conducts regularly scheduled facility inspections. Utilizes findings to measure contractor, employee, building and equipment performance. Documents findings and develops action plans for corrective action. Consults and/or assists other groups with building issues at owned or leased locations other than assigned facilities. 


• In the future, may counsel, coach, develop and motivate direct reports. Provide training opportunities. Evaluate performance and provide feedback for growth and improvement. Develop and administer developmental and remedial programs. Recommends salary adjustments, promotions, transfers, and terminations of assigned staff according to company policy. Recruit, interview, and recommends hiring new employees to Sr. Manager.


• Occasional use of company van may be required.

Qualifications

• Bachelor's degree (in technical or business discipline preferred) or 5-7 years related equivalent experience.


• Ability to promote a team environment


• Prior real estate or office services project management experience preferred


• Strong knowledge of project planning methodologies and tools


• Strong negotiation, facilitation and consensus building skills


• Prior experience with expense management and basic accounting practices


• Prior experience managing vendor relationships


• Experience developing and managing key performance indicators


• Technically proficient with MS Office products


• Superior written, oral communication and presentation skills


• Previous managerial experience preferred


• Valid motor vehicle drivers license 

About Us

At Liberty Mutual, our purpose is to help people embrace today and confidently pursue tomorrow. That's why we provide an environment focused on openness, inclusion, trust and respect. Here, you'll discover our expansive range of roles, and a workplace where we aim to help turn your passion into a rewarding profession.Liberty Mutual has proudly been recognized as a "Great Place to Work" by Great Place to Work® US for the past several years. We were also selected as one of the "100 Best Places to Work in IT" on IDG's Insider Pro and Computerworld's 2020 list. For many years running, we have been named by Forbes as one of America's Best Employers for Women and one of America's Best Employers for New Graduates as well as one of America's Best Employers for Diversity. To learn more about our commitment to diversity and inclusion please visit: https://jobs.libertymutualgroup.com/diversity-inclusionWe value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: https://LMI.co/BenefitsLiberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran's status, pregnancy, genetic information or on any basis prohibited by federal, state or local law.