ACCOUNTANT ADMINISTRATOR 5

Section 25
25/11417/AA5/11.15.22-TDR
 
Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy.  If you do not have a score prior to applying to this posting, it may result in your application not being considered.
 
Applicants without current test scores can apply to take the test here.
 
To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process by selecting the 'Applications' link after logging into their account.  Below are the most common status messages and their meanings.
 
   
 
For further information about this vacancy contact:
Zheng Zheng "Jenny" Fu
Bridge Design Engineer Administrator
(225) 379 - 1321
[email protected]

"The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities.  DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type."Function of Work:
To serve as chief financial officer for a state agency.

Level of Work:
Administrator.

Supervision Received:
Generally from a Deputy Undersecretary or other high-level administrator.

Supervision Exercised:
Generally over at least two professional accountant positions. Agency hierarchy and reporting relationships will also be considered when making allocations at this level. 

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Accountant Managers by serving as chief fiscal officer of an agency.

Differs from other Accountant Administrators by executive budget, T.O., fiscal subordinates, organizational units, and funding sources.

See allocation criteria memo for details.25% Executive Assistant to Bridge Design Engineer Administrator
 
Serves as the primary executive assistant to the Bridge Design Engineer Administrator (Engineer 8 DOTD) in matters related to the primary office administration of a large engineering Section.  In the absence of the Bridge Design Engineer Administrator, the position ensures that the administrative affairs of the Section are carried out and the continuity of all business is maintained.  Uses initiative and independent judgment to ensure that the normal flow of work is maintained in a continuous and efficient manner.   Greets, screens and directs visitors and phone calls for the Administrator and the Section.  Assists with the monitoring, coordination and preparation for the Administrator in the following areas: e-mails, calendar, correspondence, office procedures, meetings, employee evaluations and planning's, attendance at technical conferences, travel, timesheets, presentations, appointments and other administrative matters.  Recommends and implements new administrative procedures as needed to improve the efficiency of the Section.  
 
20% Human Resources
 
Position serves as the Human Resource leader and coordinator for the Bridge Design Section.  Initiates, organizes, prepares and documents necessary for approval by Administrator for the following areas:  new advertisements to fill vacant positions, add new positions, reallocations, resignations, permanent employee status, merit raises, promotions or any other HR matters for the Section.  Creates, organizes, revises and maintains files for all positions descriptions (SF-3's) for all Section employees. Creates, organizes and maintains the Section organizational chart and employee work schedules and files in Section server. Coordinates and provides new employee ID badges, computer ID's or replacements.   Leads Section efforts for coordinating, collecting, and processing of mid-year and end of year employee planning and evaluations (PES) to the Human Resource Section.   Responsible for Quality Control (QC) and Quality Assurance (QA) for these PES documents before documents are finalized.  Coordinates any employee planning updates during the fiscal year due to position changes or new hires.  Creates, maintains and files Standard Operating Procedures (SOP's) for this position and other key Section positions (Assistant Administrators, Adm. Program Specialist "A", etc.) to accurately document duties and responsibilities for succession planning.
 
20% Section Payroll
 
This position serves as the payroll leader and coordinator for the entire Bridge Design Section of approximately 69 employees. Responsible for all eight (8) Bridge Design gangs to collect, input, process in LA GOV, perform required audits, perform post input correction of errors and permanent filing and maintenance for Section records based on DOTD retention policy. Responsible for adjustments to employee work schedules when needed in LA GOV system for payroll purposes due to holidays or other changes in work week schedules. Position initiates, creates and documents for approval special employee requests for educational and family leave for all Section employees.  
 
10% Section Travel
 
Position serves as the leader in coordinating and processing all in-state and out-of-state travel for all Section employees. Coordinates, plans and reserves any travel accommodations for employees based on Department and state travel regulations. Prepares required travel authorizations for approval and completes all expense reimbursements in accordance with Department policy and the LA GOV system. Maintains employee travel authorizations in Section server and files for future use and reference.  
 
10% Employee Training Liaison
 
Serves as the Training Liaison leader for the Section.   Coordinates and monitors employee training requirements for all Section employees and issues notices to employees for any required Department training or job specific training.   Assists employees with any questions or needs concerning their training requirements.   Maintains monthly lists of training requirements for all Section employees and prepares training transcripts to be included for each employee's end of year performance evaluation. Coordinates any activities with LTRC training manager for any required or new training that is required for employees or requested by the Section Administrator.  
 
10% Administrative Office Duties
 
Responsible for the daily Section mail operations for all Section projects and other correspondence.  Collect, sort, screen and distribute all Section mail on a daily basis to the proper Section Project Manager and/or Task Manager. Prepare and transmit all outgoing mail, project documents and faxes for all the Section's Bridge Programs and other projects. In the absence of the Section's other Administrative Assistant, the Administrative Program Specialist "A", this position will provide assistance with these duties such as correspondence document records management/scanning, inventory of Section equipment, inventory of supplies, equipment and supply purchasing, accounts payable, Section Safety, Section budget so that the Section may run efficiently during the employee's absence.   Provide training to Administrative Program Specialist "A" with the Administrative Assistant 5 duties to assist with position's duties in case of an absence.    
 
5% Emergency Operations
 
May be required to perform other duties as necessary including, but not limited to emergency/disaster support activities. This position is responsible for working in the emergency call center at DOTD Headquarters in the Communication Section when needed for disaster response assistance. While in official capacity, comply with any applicable Louisiana and Civil Service laws, rules, regulations, as well as DOTD policies, procedures, manuals, and directives.