Administrative Assistant, Priscilla Pond Flawn Child and Family Laboratory

Job Posting Title: Administrative Assistant, Priscilla Pond Flawn Child and Family Laboratory ---- Hiring Department: Department of Human Development and Family Sciences ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Apr 10, 2023 ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes The Priscilla Pond Flawn Child and Family Laboratory (UT Lab School) is sponsored by the Department of Human Development and Family Sciences in the School of Human Ecology. The Lab School is an educational, research, and service facility for university students, faculty, and the community at large. It provides a setting for university students to observe, participate, and study children under the supervision of trained Master Teachers. The Lab School is one of the longest continuously running lab schools in the country (96 years!), serving over 100 families throughout the Austin metro area annually. Purpose To provide administrative support for the Priscilla Pond Flawn Child and Family Laboratory. This position is forward facing in a busy lobby. The ideal applicant would be able to successfully work in an environment with frequent interruptions. This position has the possibility of being hybrid on Fridays and during times when students are not in session. Responsibilities Assist the director, faculty and staff, parents, researchers, visitors, University of Texas at Austin students, and community observers as needed. Answer phones and distribute mail. Help maintain website and help with billing and tuition collection/deposits. Help maintain Jovial database and records pertaining to enrollment and waiting list. Maintain all Child Care Licensing (CCL) licensing and National Association for the Education of Young Children (NAEYC) accreditation standards. Maintain all child and adult records, including submitting required background checks. Make reports to the state as needed (e.g., vision and hearing). Keep records of attendance, and absences as required by licensing and accreditation. Update written materials, records, files, sign-up sheets, rosters, forms, packets, and directories routinely. Complete an annual self-evaluation and meet with your supervisor to discuss strengths and challenges. Identify areas for growth and seek continuing education in those areas. Other administrative duties as assigned. Required Qualifications High School degree or GED. Proficient in MS Word and Excel. Ability to understand and follow complex written and oral instructions. Excellent interpersonal, communication, organizational and writing skills. High level of professionalism. Excellent attention to detail. Ability to prioritize responsibilities and manage multiple concurrent projects. A customer focus that includes internal and external partners. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree. At least three years of clerical experience. Proficiency with Microsoft and Google Office Suites. Experience managing databases. Salary Range $35,000 + depending on qualifications Working Conditions May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Lift and move standard office files and supplies. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. The University of Texas at Austin is one of the largest employers in the great city of Austin, offering thousands of career opportunities in a wide variety of fields. Deeply committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service. Looking for a student job? Please see our Student Employment site. Comments and Inquiries: Email comments to: Human Resource Service Center. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178. UT Austin is a Tobacco-free Campus